Home Features Implementing and Customizing Magic Links for Secure Team Logins

Implementing and Customizing Magic Links for Secure Team Logins

Last updated on Jun 23, 2026

Overview

Magic Links in Schedly provide a secure, passwordless login method, enhancing both security and ease of access for team members. Instead of traditional passwords, users receive an email containing a link that logs them into Schedly directly. This feature is particularly beneficial for teams aiming to streamline their login process while maintaining robust security measures.

Prerequisites

  • You must be an Admin with access to manage your team's login settings.
  • The Magic Link feature must be enabled for your organization. This is available on all Schedly plans.

Step-by-Step Instructions

Setting Up Magic Links for Team Members

  1. Navigate to the main Schedly login page and access your dashboard.
  2. Go to Settings > Organizations and click on your organization's name.
  3. Under the Members tab, ensure all team emails are verified.
  4. Click on Authentication at the top of the page.
  5. In the Login Methods section, enable Magic Link by checking the box.
  6. Click the Save button to apply changes.

Customizing Magic Link Emails

  1. From the dashboard, go to Settings > Email Templates.
  2. Select Magic Link Email from the list.
  3. Customize the subject and body of the email using the available placeholders such as {username} and {organization_name}.
  4. Click the blue Save button to update the template. Customize Email Template

Managing Magic Link Expiration and Security Settings

  1. Access the Authentication settings via Settings > Security.
  2. Find Magic Link Expiry under the Security Options section.
  3. Set the desired expiration duration (default is 10 minutes).
  4. Adjust security settings to restrict IP range if necessary by specifying allowed IP addresses.
  5. Press Save to confirm and apply your new settings.

Key Details & Limits

  • Magic Links expire by default in 10 minutes but can be customized within the Authentication settings.
  • Customization of emails allows placeholders for personalization.
  • Supported on all pricing plans with no additional cost.
  • Ensure the team's email addresses are correct to avoid failed deliveries.

Frequently Asked Questions

  1. What happens if a user doesn't receive the Magic Link email?

    • Ensure their email address is entered correctly and check their spam/junk folder. Verify that their email provider isn't blocking Schedly emails.

  2. Can I disable Magic Links once they're set up?

    • Yes, you can navigate to Settings > Authentication and uncheck the Magic Link option.

  3. Is the customization of Magic Link emails mandatory?

    • No, but it's recommended for branding consistency and better user engagement.

  4. What should I do if the Magic Link has expired?

    • Request a new Magic Link from the login page.

  5. Can I track who uses Magic Links to log in?

    • Yes, you can view login activity under Settings > Security Logs.

Troubleshooting

  • Not Receiving Magic Link Email: Double-check the email address and ensure that users check their junk or spam folders. Set up an email filter to allow emails from Schedly.

  • Magic Link Not Working: Ensure that the link is clicked within the expiration time. If the time has elapsed, a new Magic Link must be requested.

Related Topics

  • Enhancing Security with Two-Factor Authentication: Learn how to add another layer of security using two-factor authentication.
  • Managing Teams in Schedly: A guide to adding and managing team members effectively.
  • Integrating SAML/OIDC for SSO: Step-by-step instructions for setting up Single Sign-On in Schedly.