Overview
Schedly's event management platform provides flexible options to control event visibility settings, enabling businesses to fine-tune how event types are displayed to potential clients. By leveraging these settings, users can maximize event exposure, tailor audience engagement, and effectively coordinate marketing strategies. This feature is vital for ensuring that events reach the desired audience while maintaining control over what is publicly accessible.
Prerequisites
- Pro Plan or higher is recommended for access to comprehensive insights and team management features.
- Admin role permissions are required to adjust visibility settings.
Step-by-Step Instructions
Configure Public vs Hidden Event Types
- Access Event Types:
- Navigate to "Schedly Services" and click on Event Types.
- Create or Edit an Event Type:
- Click New to create a new event, or select an existing event and click Edit.
- Set Visibility:
- In the event creation or editing page, locate the visibility settings.
- Choose between "Public" for events available to everyone, or "Hidden" to restrict visibility.
- Save Changes:
- Click the blue Save button to apply your visibility preferences.
Adjust Visibility Attributes for Optimal Engagement
- Determine Target Audience:
- Use insights from the Insights feature to identify the audience most engaged with your events.
- Adjust Event Attributes:
- Change the event description, images, and availability times to appeal to your target audience.
- Utilize Promotional Offers:
- Add offers in the event details to incentivize attendance.
- Review Visibility:
- Check visibility settings by ensuring the correct option is selected in the settings dialogue.
Utilize Visibility Settings to Coordinate Marketing Efforts
- Integrate with Marketing Campaigns:
- Coordinate event visibility with ongoing marketing initiatives by timing the shift from "Hidden" to "Public".
- Leverage Team Collaboration:
- Use the Teams feature under "Schedly Services" to collaborate on promotional efforts.
- Monitor Event Impact:
- Regularly view insights to assess the impact of visibility changes on event engagement.
Key Details & Limits
- The maximum duration for an event is 120 minutes.
- Basic Plan allows up to 10 team members, while the Pro Plan supports up to 50.
- Export insights data in CSV and PDF formats via the Insights page.
- Events marked as "Hidden" can still be manually shared via direct links.
Frequently Asked Questions
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How can I switch an event type to public view?
- Navigate to "Schedly Services" > "Event Types," select the event, choose "Public" in visibility settings, and save.
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Can I see the effectiveness of visibility changes?
- Yes, the Insights page offers real-time data to evaluate how visibility adjustments impact engagement.
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What happens if I use the wrong visibility setting?
- Immediately revisit the "Event Types" page under "Schedly Services," adjust the setting, and click Save.
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Can "Hidden" events still be marketed?
- Yes, you can market "Hidden" events by sharing the direct URL with select audiences.
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Do visibility settings affect existing bookings?
- No, changes in visibility do not affect existing reservations; they only influence future bookings.
Troubleshooting
- Event does not appear publicly despite setting as 'Public': Ensure event is not accidentally set to "Requires confirmation" which may limit its visibility.
- Changes to visibility not saving: Confirm you are clicking the blue Save button after making adjustments.
- Event not getting enough engagement: Use Insights to identify if time slots or descriptions are optimal based on past data.
Related Topics
- Using Insights for Better Engagement: Learn how to leverage Schedly's Insights for improving event exposure.
- Managing Teams for Effective Marketing: Tips on using the Teams feature to coordinate among members.
- Advanced Event Scheduling Techniques: Explore advanced strategies for setting up successful events.