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Managing Timezone Differences for Global Teams

Last updated on Jul 07, 2026

Overview

Managing timezone differences is crucial for ensuring seamless scheduling for global teams. With Schedly, you can configure timezone preferences, handle attendee timezone variations, automate timezone adjustments, and sync with international calendars, facilitating effective collaboration across borders.

Prerequisites

  • Access to a Schedly account.
  • Administrative privileges to modify organization settings.
  • A minimum Basic Plan subscription.

Step-by-Step Instructions

Setting Timezone Preferences

  1. Log in to Schedly: Navigate to the Schedly login page and log in using your preferred method (Email/Password, SAML/OIDC, or Magic Link).
  2. Access Organization Settings: Once logged in, go to Settings > Organizations > [Your Organization Name].
  3. Set Organization Timezone: Under the 'General Settings' section, select your preferred timezone from the 'Default Timezone' dropdown menu and click the blue Save button.

Handling Attendee Timezone Differences

  1. Create a New Event Type: Navigate to "Schedly Services" and click the New button to create an event type.
  2. Enable Timezone Adjustments: In the event creation form, ensure the 'Allow attendees to choose their timezone' option is checked, allowing participants to see the event time in their local timezone.
  3. Save the Event Type: Click the blue Save button to create the event type.

Automating Timezone Adjustments

  1. Utilize Schedly AI Assistant: Engage the AI assistant by navigating to "Schedly Services" and selecting "AI Assistant." The AI assistant can suggest optimal times by considering your team's timezones.
  2. Set Smart Scheduling Rules: Under "Schedly Services," go to "Smart Scheduling" to enable automatic timezone conversions based on participant locations.

Syncing with International Calendars

  1. Navigate to Schedly Connect: From the main navigation menu, click on "Schedly Connect."
  2. Link to External Calendars: Select the option to integrate with external calendars (e.g., Google Calendar, Outlook) to ensure events sync across different time zones.
  3. Enable Auto-Updates: Ensure "Auto-Update Events" is toggled on in the integration settings.

Key Details & Limits

  • Plan Requirements: Minimum Basic Plan required for timezone management features.
  • Supported Formats: Integrates with Google Calendar and Outlook.
  • Event Duration Limit: Event durations range from 15 minutes to 120 minutes.
  • Maximum Teams: Unlimited team creation supported.

Frequently Asked Questions

  1. How does Schedly handle daylight saving time changes?

    • Schedly automatically adjusts event times to reflect daylight saving time changes based on the selected timezones.

  2. Can attendees see events in their local timezone?

    • Yes, by enabling the option for attendees to choose their timezone during event creation.

  3. What integration options are available for calendars?

    • Schedly integrates with Google Calendar and Outlook for comprehensive timezone management.

  4. How can I ensure invitations always reflect the correct time?

    • Make sure "Auto-Update Events" is enabled in the Schedly Connect settings.

  5. Can I change an event’s timezone after it's been created?

    • Yes, you can edit the event type and update the timezone preferences as needed.

Troubleshooting

  • Events not reflecting local time:

    • Ensure the "Allow attendees to choose their timezone" option is checked during event creation.

  • Timezone not updating in calendar sync:

    • Confirm "Auto-Update Events" setting is enabled in Schedly Connect.

Related Topics

  • Creating Event Types: Learn how to configure different types of events for booking.
  • Integrating Schedly with Your Calendar: Step-by-step guide to sync Schedly with your Google or Outlook calendars.
  • Using the Schedly AI Assistant: Optimize scheduling with intelligent insights and suggestions.