Sharing Your Booking Link: Direct URLs and QR Codes
Overview
Every event type you create in Schedly comes with a public booking link that people use to schedule time with you. These
links live under Schedly Services alongside your Event Types, and they're the core of how customers move from "I want to
book" to a confirmed appointment. Whether you're a solo host on the Basic Plan or running a 50-person team on the Pro
Plan, sharing the right link — the right way — is what turns visibility into bookings.
Prerequisites
Before you share a booking link, make sure you have:
- An active Schedly account (Basic Plan at $10/month or higher). Event Types and Service Booking are included starting
on the Basic Plan.
- At least one Event Type created under Schedly Services. Without a saved event type, there's no link to share.
- The event type set to the correct visibility. If you want it publicly bookable, make sure the Hidden checkbox is not
selected when you create or edit it.
- Host permissions. Admins and Members can create and manage event types; Guests have view-only access.
Step-by-Step Instructions
Locate your public booking link
1. Click Schedly Services in the main navigation menu.
2. Click Event Types.
3. Find the event type you want to share in the list.
4. Each visible event type has its own public booking link tied to its slug. Copy the link for the specific event type
you want people to use.
Because each event type has its own link, you can share a "15-minute intro" link in one channel and a "60-minute
consultation" link in another.
Customize your booking page slug or URL
Your booking link ends in a slug that reflects the event name you set. To adjust it:
1. Go to Schedly Services and click Event Types.
2. Click the event type you want to edit.
3. Update the event name in the provided field — this shapes how the link reads.
4. Adjust the description, duration (between 15 and 120 minutes), and seats if needed so the booking page shows
accurate information.
5. Click the Save button to apply your changes.
A clean, descriptive event name makes your link easier to read and more trustworthy when shared publicly.
Share via email
1. Copy the booking link for your chosen event type from the Event Types page.
2. Paste it directly into an email signature, a reply, or a campaign.
3. Recipients click the link and land on the booking page, where they select an available time and confirm.
Tip: Put your most-used event type link in your email signature so every message becomes a booking opportunity.
Share on social media
1. Copy the public booking link for the event type.
2. Paste it into a social post, bio, or direct message.
3. For platforms that allow only one link (like a profile bio), use the link for your most popular event type.
Share via QR code
A QR code is ideal for printed materials, storefront signage, business cards, and slide decks.
1. Copy your event type's public booking link.
2. Generate a QR code that points to that exact URL.
3. Place the QR code where people can scan it — a flyer, receipt, or event banner.
4. When scanned, the code opens the booking page on the visitor's phone, ready to book.
Always test the QR code with your own phone before printing in bulk.
Test your link before sharing
1. Open the booking link in a private/incognito browser window so you see it exactly as a visitor would (logged out).
2. Confirm the event name, description, and duration display correctly.
3. Verify that available time slots appear.
4. Walk through a test booking. If the event type has Requires confirmation checked, confirm the pending-approval flow
behaves as expected.
Key Details & Limits
- Plan availability: Event Types and Service Booking are included from the Basic Plan ($10/month, up to 10 team
members). The Pro Plan ($25/month, up to 50 team members) adds team management and Insights. Enterprise offers
custom pricing with unlimited members.
- Event duration: Bookable events range from 15 minutes to 120 minutes.
- Seats: You can specify the number of seats (participants) allowed per event type.
- Confirmation: With Requires confirmation enabled, bookings need host approval before they're finalized.
- Visibility: The Hidden checkbox controls whether an event type is invisible to the public.
- Insights: Booking activity from shared links appears in Insights, which updates in real-time and exports to CSV and
PDF.
Public, secret, and private links — what's the difference?
- Public link: The standard booking link for any event type where the Hidden checkbox is not selected. It's
discoverable and meant to be shared widely across email, social, and QR codes.
- Secret/hidden link: When you check the Hidden option, the event type becomes invisible to the public — it won't show
up in your general listing. You can still share its direct link with specific people, making it effectively a secret
link.
- Private access: Roles govern who can manage links. Admins have full access to create and modify event types; Members
can participate and book; Guests have limited, view-only access.
Frequently Asked Questions
Can I hide an event type but still let certain people book it? Yes. Check the Hidden box when creating or editing the
event type. It won't appear publicly, but anyone with its direct link can still book it.
How do I change the name that appears in my booking link? Go to Schedly Services > Event Types, click the event type,
update the event name field, and click Save.
Where can I see how many bookings my link generated? Click Insights in the main navigation menu. Data updates in
real-time, and you can filter by event and export to CSV or PDF.
Can I have different links for different services? Yes. Each event type has its own public booking link, so you can
share separate links for a 15-minute intro, a 60-minute consultation, and more.
Do bookings need my approval before they're confirmed? Only if you checked Requires confirmation when creating the event
type. Otherwise, bookings are confirmed instantly.
Can guests share booking links? Guests have limited, view-only access. Creating and managing shareable event types
requires Admin or Member permissions.
Troubleshooting
My link shows no available slots. The most common causes are: the event type has no open availability configured, all
seats are filled, or the duration/schedule leaves no bookable windows. Open the link in an incognito window to confirm,
then edit the event type under Event Types and verify your duration (15–120 minutes) and seats settings.
My link opens a page that says the event doesn't exist. The event type may be set to Hidden, or the slug changed after
you edited the event name. Re-copy the current link from Event Types, and uncheck Hidden if you intended it to be
public.
My QR code won't scan or leads to the wrong page. Regenerate the QR code from the exact, current booking URL and test it
on your own phone before distributing. A slug change from renaming the event type will break older codes.
Bookings aren't showing up. Confirm whether Requires confirmation is enabled — those bookings sit as pending until you
approve them. Check Insights for real-time booking activity.
Related Topics
- Creating a New Event Type: Set up event name, duration, seats, and confirmation before you share a link.
- Hiding an Event Type: Use the Hidden option to create secret, invite-only booking links.
- Viewing and Exporting Insights: Track how many bookings each shared link produces and export the data.
- Setting Event Confirmation: Decide whether bookings from your link require host approval.
